PRIVACY POLICY
Therapy Aspects, LLC.
Effective Date: Thursday, February 10, 2016
Introduction
At Therapy Aspects, LLC., I, Kelly K. Buck, Licensed Massage Therapist and owner, am deeply committed to protecting your privacy and maintaining the confidentiality of all personal, medical, and financial information you share with me. This Privacy Policy outlines how I collect, use, store, and safeguard your information in accordance with applicable laws and ethical standards, including the Health Insurance Portability and Accountability Act (HIPAA).
​
Data Collected
In the course of providing massage therapy services, I may collect a range of Personally Identifiable Information (PII) and Protected Health Information (PHI). PII includes data that can be used to identify you as an individual, such as your first and last name, phone number, email address, and physical address. PHI refers to any health-related information connected to your identity, including the reason you are seeking therapeutic services, relevant medical history, and any details shared during intake or documented in SOAP notes. If you are seeking services on behalf of someone else, I may also collect information about them, provided with appropriate consent.
Confidentiality
Any information you share during your massage session is kept strictly private. I may ask questions about your health to better understand your stress levels, injuries, or treatment goals so I can tailor your care appropriately. I will never sell your private information for any reason. I will not give your personal information to anyone for any reason without your consent. All records are disposed of through HIPAA-compliant means if a client does not return within a six-year time span.
​
Draping
You will be covered with a sheet or blanket during your massage to ensure warmth and professionalism. When a specific area, such as your back, is being treated, that area will be uncovered briefly, massaged, and then covered again. Draping is always required, and you are welcome to wear undergarments if that makes you more comfortable. This policy is designed to uphold your comfort, dignity, and safety throughout the session.
Processing Personal Data
I may also collect payment-related information, including your billing address and payment method details, to process transactions securely and maintain accurate financial records. This information is gathered through various communication channels, including phone calls, text messages, emails, intake forms, and session documentation. All collected data is used solely for the purpose of scheduling appointments, providing therapeutic care, maintaining treatment records, communicating with you about services, and processing payments.
​
Mode & Place
As a sole practitioner, I take your privacy seriously and implement safeguards to ensure your information is protected. I comply fully with HIPAA regulations, which govern the use and disclosure of PHI. Access to your information is restricted to myself, and I use secure methods to store and transmit data. Electronic communications are encrypted where applicable, and physical records are stored in locked, secure locations and disposed of responsibly when no longer needed. I do not store any information regarding web presence or data occasionally gathered by Google through their analytics collection.
Further Information
While Therapy Aspects, LLC., does not currently offer consumer products, I may do so in the future. These products may include essential oils, scrubs, candles, salves, and other wellness-related items. If you choose to purchase such products, I will collect only the information necessary to complete your order and ensure timely delivery. This may include your shipping address, contact information, payment details, and any relevant product preferences or sensitivities. All product-related data will be handled with the same level of care and confidentiality as your therapeutic records.
​
Additional Collection & Processing
By engaging with Therapy Aspects, LLC., through any communication channel, you consent to the collection and use of your information as described in this policy. I may update this Privacy Policy from time to time to reflect changes in services, legal requirements, or business practices. Any updates will be posted on my website with a revised effective date.
Contact Information
If you have any questions or concerns about this Privacy Policy or how your information is handled, please feel free to contact me directly. You can reach me by chat or email using the contact information provided below. For safety and privacy reasons, I have chosen not to list a phone number or mailing address on the website to prevent unannounced visits and unsolicited calls, which I’ve had to manage in the past.
